Event Planning

Let us help you plan your next event!

The Information & Education division of the California Family Health Council specializes in developing conferences and meetings for health care providers, public health professionals, and health care advocates. From needs assessment to evaluation, I&E's conferences and meetings will meet the diverse needs of your agency and your participants.

At CFHC, we can offer your agency one or all of these services at reasonable, nonprofit rates.

We can find out what people really need and want.

• Put together qualitative and quantitative measures including surveys, focus groups and key informant interviews.
• Provide a comprehensive needs assessment to your agency and participants to find out what is really needed.

We can plan and develop your meeting or conference.

• Develop and manage your conference or meeting budget.
• Formulate your goals and objectives.
• Plan your agenda.
• Develop the content and format of your meeting.
• Identify and recruit speakers.
• Coordinate teleconferences for panelists or co-presenters.
• Collect and produce speaker handouts and create your conference syllabus.
• Recruit exhibitors and identify sponsors for your conference.

We can choose the site and negotiate contracts.

• Research, identify and negotiate the contract for the facility or site.
• Choose, negotiate and supervise audiovisual logistics.
• Negotiate food and beverage prices.
• Inspect the site.
• Meet with the site staff prior to the meeting to review arrangements and ensure that everything is set and ready to go.

We can let people know about your event.

• Develop, print and distribute announcements and registration brochures.
• Place advertisements strategically.
• Design and distribute conference memorabilia.

We can handle registration for you.

• Collect registration monies.
• Register participants.
• Generate confirmation letters.
• Print nametags & attendee lists.
• Track participants by sessions.

We can manage on-site logistics.

• Serve as liaison with the facility and its staff.
• Coordinate the logistics and catering.
• Manage the speaker & exhibitor check-in.
• Make sure your health educators, nurses, physicians, physician assistants and nurse midwives get approval for continuing education credits.
• Keep conference speakers and sessions on time.
• Manage the recording of the event & tape sales.
• Reconcile invoices and ensure timely payment.

We can find out how things went.

• Pre- and Post-tests.
• Administer Session & Speaker evaluations.
• Participant feedback forms.

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